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Standing Rules | Policy | Balance of Rules
Trip participants will be club members, or, guests of club members - one time only.
All transactions are to be made with the trip captain.
Sign-Up and priority. No one is "signed up" for a trip without their having made a payment toward the trip cost. The order in which payments are received from the trip applicants is the order of priority. Only trip captain and board members will be allowed to sign up prior to the designated time that a trip is open to applicants. Club members, member applicants, and associate members will have equal priority. with the exception of the September meeting, at which time fully qualified members shall have sign-up priority. Racers shall have sign up priority on the Annual Flatland Race through the October meeting.
Deadline for payments. After an initial deposit of $50.00, a second payment is required to be paid ten (10) weeks prior to the trip's departure in an amount of at least one-half of the remaining total trip fee after the minimum deposit. Final payment will be five (5) weeks prior to the trip departure date, except for summer trips. Summer trip and special trip payment schedules and cancellation policies may be separately determined by the Board.
IT IS THE RESPONSIBILITY OF THE APPLICANT TO HEED PAYMENT DEADLINES. IT IS NOT THE DUTY OF THE TRIP CAPTAIN TO REMIND APPLICANTS WHEN PAYMENTS ARE DUE. PLEASE MAKE THE TRIP EASIER BY SENDING IN YOUR PAYMENTS BEFORE DEADLINE. If payment is not received, per payment schedule, trip captain may sell that spot at the first opportunity after making a reasonable attempt to contact member.
Deposits. Beginning with the September meeting. a partial advance payment of NO LESS THAN $50.00 may be paid on any trip during the season.
Cancellations. No refunds will be made until the trip returns and the books are complete. No refunds will be made if the trip does not go full. Full is defined as: a) the number of seats on the bus and/or b) the number of spaces the club has contracted for. Refunds will be made for monies paid less the required deposit, which shall be retained as a cancellation fee. Cancellations will be filled oft of the stand-by list in order of notice of cancellation.
Stand-By List. The trip applicants that will exceed the maximum number of participants for a trip will pay the minimum deposit in order to be placed on the stand-by list. If called to fill a vacancy, payment is required per schedule. A full refund of monies paid will be made to those on the stand-by list who are not called to fill a vacancy. While on the stand-by list, failure to fill a vacancy when called will result in forfeiture of monies paid if called up to seventy-two (72) hours prior to trip departure. If an individual notifies the trip captain in advance of a vacancy, to remove them from the list, they will not be obligated to remain on the list and will receive full refund of monies paid.
Family Trips. On trips designated as "family trips", a club member, if he or she is a trip participant, may be accompanied by any member of his or her family. Family members may be signed up any time after the trip is open to club members. However the provisions regarding payments and cancellations will apply to all trip participants although the trip cost for each of them may vary. A family membership includes husband, wife, and all children and grandchildren age 20 and under. A single membership includes a single person or parent and all children and grandchildren age 20 and under.
Special requests regarding lodging accommodations will be given consideration by the trip captain but no guarantees will be made.
The club will not be responsible for the expense of purchases by any member in the group or any special accommodations or services requested by anyone other than the trip captain. Also, the club shall bear no financial responsibility in the event of a delayed trip. Trip and accident insurance will not be handled by the club.
Cancellations may be reviewed by the Board of Directors upon request of the trip coordinator or any club member. The board shall have the authority to give trip credits or partial credit on a future trip to be used within one year. The Board shall not make cash refunds except for in the event of compelling extenuating circumstances.
Bus Trip Rules:
PLEASE BE AT THE BUS TO LOAD AHEAD OF TIME. Be sure to verify with your trip captain the time and place of departure and parking arrangements for your car while you are away.
The Club will provide soft drinks, beer, ice and cups. Otherwise, it's bring your own beverage. It is your responsibility to either obtain your meal before departure or bring a box lunch.
Be sure to wear something comfortable since you will be sleeping in your clothes. A blanket or sleeping bag is in order, and a pillow if desired. All luggage and equipment will be placed in the storage area beneath the bus. Only small handbags. food and blankets will be allowed onto the bus and must be stowed out of the aisle. There shall be no personal coolers and only small personal radios with headsets will be allowed.
Help keep the bus clean It will be your home for approximately 9 to 13 hours. Place all bottles and cans in the trash containers, unless you like to be lulled to sleep by rolling cans or bottles.
Your room may not be ready upon arrival at the ski area. There will be change rooms and storage provided until after the day's skiing. Please cooperate with your trip captain on room assignments.
Check Out time on departure day from the Ski area is usually in mid-morning. so you must pack your luggage and leave it in the room provided for changing, before the bus leaves the area.
BE ON TIME FOR THE BUS WHEN LEAVING THE SKI AREA. IT WILL NOT WAIT as everyone has to be someplace the next morning. Your trip captain will, tell you the departure time
Remember - what is fun for one may not be fun for another, so please be considerate. Half of the fun is getting there.
Sleeping and sitting areas are on a first come first serve basis. The same compartment (4 group) area will be maintained on the way our and back. unless all parties agree to a change.
No accommodations will be made or allowed for an individual other than those participants on the roster at the time of departure for a trip.
The following are some points regarding trip policies:
The trips Coordinator will set a definite time for bus departure with the Trip Captain 4 weeks before the departures;
Bus departure time should be set to account for some stops or problems along the way; plan for some leeway in the schedule;
The Trip Captain should notify passengers of area departure times in advance, such as on the bus before arriving at the area;
If passengers do not show up within a reasonable amount of time of set departure, the trip captain shall have the bus leave the area without such passengers.
The Wichita Ski Club will pay from the regular funds dues to the Flatland Ski Assocation (such amount of money as required) per club member to join.
Reciprocity with other ski clubs will be sanctioned (paid members of other ski clubs may go on Wichita Ski Club trips, if there are openings available, without pay no dues to the Wichita Ski Club and conversely, members of the Wichita Ski Club may go on other club's trips if space is available without joining that club too) but the Wichita Ski Club will not be responsible for publicity for other ski clubs handling such trips.
No dues for club membership will be refunded to any club member without consent of the Board of Directors.
Club members shall be limited to captain only one ski trip per season, providing that there are enough qualified people available to select as trip captain of the trip in question.
The Wichita Ski Club does not condone or allow the use of any illegal drug or substances. Any violation of this rule may result in disciplinary action as specified in the By-Laws.
The following disclaimer will be added to the Wichita Ski Club trip application: Wichita Ski Club being a nonprofit volunteer organization operated by and for the benefit of its members will accept no responsibility or liability in respect of either person or property for any loss, expense, damage, injury, accident, delay, irregularity or inconvenience however occasioned, sustained or suffered in or during any trip, journey or tour, or in the carrying out of any arrangements booked by or through the Wichita Ski Club in connection with any trip.
Officers and/or Directors cannot write a check to themselves.
If the Club incurs a returned check, the person responsible will be charged in accordance with Kansas law.
Any soliciting by members or non-members at Wichita Ski Club events must be approved by the board prior to the event.
The Wichita Ski Club's name and/or logo may only be used with board approval.
At Board discretion, Past-Presidents may be given a life membership.
If a life time member has not been active for the last 12 months, the Board may elect to drop their name from the mailing list.
Reasonable substantiated expenses will be reimbursed to members for club related travel, as approved by the Board.
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